About

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About

This manual provides information on the International Registration Plan (IRP). For information on the International Fuel Tax Association (IFTA), including recordkeeping requirements, which are different from the IRP recordkeeping requirements, please refer to the most current NDDOT IFTA manual. Additional IFTA information may be found at iftach.org.

This manual is designed to guide and assist individuals in performing the registration of apportioned vehicles. When appropriate or necessary there may be deviations from these procedures due to changes in policies, interpretation, or law. Applicants are encouraged to 
read and follow the instructions provided precisely to speed up the registration process. Applications are processed on a first-in first-out basis. Same day service is not always available. This manual may be changed at any time.

Online Access

IRP/IFTA Online Access

If you need to set up an account, send us an email, or call us at 701-328-1287.

Semitrucks and pickups driving down a North Dakota highway.

FAQs

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FAQs
Contact Us

Mailing address:

Motor Vehicle Division
Prorate Section
608 E. Blvd Ave., Ste 103
Bismarck, ND 58505-0791

Phone: 701-328-1287
Fax: 701-328-3500
Email: Motor Carrier Services

Branch Offices That Process IRP/IFTA

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Branch Offices That Process IRP/IFTA
Which Motor Vehicle-contracted branch offices process IRP and IFTA?

Note: You cannot open an IRP account or process renewals at any of the branch offices.

Dickinson - T-Rex Plaza
1173 3RD Ave W Ste 37
Dickinson, ND 58601
701-227-6540

Fargo - Westfield Business Park
855 45th Street South
Fargo, ND 58103
701-282-5070

Grand Forks - Grand Cities Mall
1726 South Washington Street, Ste 55
Grand Forks, ND 58201
701-772-1390

Minot - Arrowhead Shopping Center
1600 2ND Ave SW, Ste 5
Minot, ND 58702
701-857-8221

Motor Carrier services are available by appointment only. Contact the Contracted Motor Vehicle Branch Office for appointment scheduling options.

What forms of payments does the Bismarck Office accept?

Payments are accepted using cash, check or the following credit cards: Visa, Mastercard or Discover.

What is the address for the Motor Carrier office in Bismarck, and what are the hours?

Motor Vehicle Division - Motor Carrier Section
ND Department of Transportation
608 E Boulevard Ave, Suite 103
Bismarck, ND 58505-0791

Monday through Friday, 8:00 a.m. to 4:30 p.m. CT by appointment only.

Note: If you are coming to open a new IRP account, you need to call first to have the new account packet emailed to you to complete; then you may make an appointment by calling 701-328-1287.

International Fuel Tax Agreement (IFTA)

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International Fuel Tax Agreement (IFTA)
What is IFTA?

International Fuel Tax Agreement (IFTA) is an agreement among jurisdictions for the reporting of fuel use taxes by inter-jurisdictional motor carriers.

Can I file my IFTA quarterlies online?

Yes, but you must first register online at NDDOT Motor Carrier Online Services. The following business day, an authorization code will be mailed to you from our office. This code will be required the first time you go online.

We advise using this method because it calculates the fees automatically, which results in fewer errors.

Can I renew my IFTA online?

Yes, but you must first register online at NDDOT Motor Carrier Online Services. The following business day, an authorization code will be mailed to you from our office. This code will be required the first time you go online.

Can I order additional IFTA decals?

No, you can only order as many IFTA decals as there are IFTA-qualified vehicles in your IRP account.

Do I have to file my IFTA quarterly if I don't have any miles?

Yes. Check "no operations".

If I file my IFTA quarterly tax return online, do I still need to send in my paperwork?

No. The only thing that needs to be submitted is the payment if you don't pay it online.

What distance records for IFTA and IRP am I required to maintain?

You must maintain an original, driver-prepared Individual Vehicle Mileage and Fuel Report (SFN 16921) on each vehicle for each trip.

What must the distance records include?

Distance Records (IFTA and IRP): You must maintain an original, driver-prepared Individual Vehicle Distance Record (IVDR) on each vehicle for each trip. Driver-prepared source documents must include the following:

  • Date of trip (starting and ending)
  • Trip origin and destination
  • Route of travel (highway numbers)
  • Beginning and ending odometer/hubometer reading of trip
  • Total trip distance
  • Distance by jurisdiction
  • Unit number or vehicle identification number
  • Vehicle fleet number (for multiple fleets)

See Agreement to Maintain Records for IRP and IFTA (SFN 60450).

Am I required to maintain fuel records?

Yes. IFTA requires you to maintain original fuel source documents for each fuel type for each vehicle. Over-the-road fuel purchases and bulk fuel purchases are to be accounted for separately. An acceptable fuel receipt or invoice must include:

  • Date of purchase
  • Name and address of seller
  • Number of gallons purchased
  • Fuel type
  • Price per gallon
  • Unit number or vehicle identification number
  • Purchaser's name
What records am I required to keep for bulk storage fuel purchases?

Bulk storage fuel purchases must be supported by delivery tickets and/or receipts. You must have a reliable meter on your bulk tank. To receive tax paid credit, the following information must be maintained:

  • Date of withdrawal
  • Number of gallons/liters withdrawn
  • Fuel type
  • Unit number
  • Purchase and inventory records showing tax was paid on all bulk withdrawals
  • Meter readings, inventory measurements and monthly reconciliations
How long am I required to keep my records?

Four years plus the current year.

Can I file an Amended Tax Return online?

No. Please contact the IFTA Department at 701-328-1287 for further instructions.

Is there a grace period for renewing IFTA?

No. IFTA license renewals must be filed with your base jurisdiction before the end of the current IFTA license year expires. The two-month grace period is for display of renewal credentials--not to file your renewal application for those credentials.

Is there a form to track mileage and fuel purchases?
Can records be used from ELDs for IFTA/IRP recordkeeping?

No. ELDs are not a substitute for IFTA/IRP recordkeeping. For further questions, please contact FMCSA at 701-250-4346.

International Registration Plan (IRP)

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International Registration Plan (IRP)
What is IRP?

International Registration Plan (IRP) is a cooperative agreement for registering vehicles that travel into two or more jurisdictions. The IRP provides for payment of licensing fees based on fleet miles operated. The unique feature of the IRP is that although license fees are paid to the base jurisdiction and distributed to various jurisdictions in which fleet vehicles are operated, only one license plate (or two plates for buses) and one cab card is issued for each fleet vehicle.

There are 59 members of IRP (48 States, District of Columbia, and 10 Canadian Provinces).

What is a qualified vehicle?
  1. A power unit having two axles and having a gross vehicle weight in excess of 26,000 pounds; or
  2. A power unit having three or more axles, regardless of weight; or
  3. Is used in combination when the weight of such combination exceeds 26,000 pounds gross vehicle weight.
How are IRP fees calculated?

There are two ways fees are calculated:

  1. If you are registering a fleet that has not previously recorded verifiable actual distance in two or more jurisdictions, your fees will be based on the average per-vehicle distance driven by ND carriers for each jurisdiction.
  2. If you are registering a fleet that does have verifiable recorded mileage in two or more jurisdictions (i.e., the vehicle/fleet was in an IRP account previously), your fees are calculated based on the portion of miles driven in each jurisdiction. For example, if you drove 50% of your miles in ND and the other 50% in MN, you would pay 50% of ND's annual registration fee and 50% of MN's annual registration fee.
How do I obtain apportioned/prorate license plates?

Must have a US DOT number (if over 10,000 pounds and crossing state lines).

  • To obtain a US DOT number, contact the Federal Motor Carrier Safety Administration by phone at 701-250-4346, or FMCSA Online.
  • If leasing onto a company and running under their authority, please provide lease papers. The party responsible for reporting the IFTA must be indicated within the lease papers.
  • You must have an appointment to come to Bismarck. Please complete the new account packet, then email it to Motor Carrier Services for review and processing.
  • You must provide three proofs of residency showing the same street address in North Dakota. PO Box addresses are not acceptable. Examples:
    • If an individual, a North Dakota driver license;
    • If a corporation, that it is incorporated in North Dakota;
    • If a corporation, that the principal owner is a resident of North Dakota;
    • Federal or North Dakota tax returns;
    • Personal property tax;
    • Utility, phone or cable bills;
    • Insurance or medical cards;
    • Letters from IRS or FMCSA;
    • Other factors showing clear evidence of residency to the satisfaction of ND
How do I increase a vehicle's weight in a jurisdiction?

Please go online to the Motor Carrier Online System.

Note: If increasing weights for a Canadian province, please list the weight in pounds, and the system will convert it to kilograms.

How do I delete/add a vehicle to my account?

You must always delete a vehicle before you add one if you want to apply the plate and credit from the deleted unit to the added unit.

Log in to the Motor Carrier Online System, then navigate to IRP and select delete or add vehicle.

For additional information, see Tutorial for Adding a Vehicle Online.

How do I get a duplicate plate, cab card, or decal?
  1. Go online to the Motor Carrier Online System.
  2. Contact one of the five IRP/IFTA Contracted Motor Vehicle Service Offices. Additional service fees may apply.
    1. Application for Duplicate Motor Carrier Credentials (SFN 61273)
  • Duplicate plate: $10.00
  • Duplicate cab card: $5.00
  • Duplicate “No Sticker Required” decal: $3
  • Duplicate IFTA license: $3.00
  • Duplicate IFTA decal/license: $4.00
How long am I required to keep my records?

Six years plus the current year, unless you are currently under an audit; in that case, please keep records until the audit is complete, whichever is longer.

How do I change my name or address on my IRP/IFTA account?

Before changing our records, you must first have the record changed with the FMCSA at 701-250-4346.

Once the record is updated, you can contact our office by fax at 701-328-3500, email Motor Carrier Services, or send the request via mail to the Bismarck office.

How do I close my account?

The following documents are required for a carrier closing an IRP account:

  1. Schedule C form (International Registration Plan Supplemental Application Schedule C [SFN 2479]), deleting all the vehicles in the current account.
  2. Letter requesting a refund, stating the carrier is "going out of business".
  3. Return plate(s) and cab card(s) for all vehicles on account. Copies of the cab card are not acceptable.

Note: When closing an IRP account, you will only be refunded the unused portion of ND fees--not fees from other states.

If I only received one plate for the front of the truck and don't pull a trailer, will law enforcement pull me over for not having a plate on the back of the truck?

Apportioned/prorate trucks are only required to have the one plate that goes on the front of the truck. You can purchase a back plate that reads “Apportioned Vehicle” for $5.00 from the Bismarck office to display on the back of the truck. This plate is not vehicle specific and can be moved from truck to truck.

An "Apportioned Vehicle" license plate may be purchased online through the Motor Carrier Online System.

If I have my truck licensed for North Dakota only and switch over to an apportioned/prorate license, do my remaining license fees transfer over?

If there is any remaining credit, it will apply toward your North Dakota portion of the prorate license fees.

Once you have the vehicle in the cart, please email our office at Motor Carrier Services a request, including vehicle information, stating that you'd like to apply the ND credit. After we review your request, we will apply the credit and email a billing.

You may then go online to make the payment through the Motor Carrier Online System.

Can a license plate and credit be transferred from one account to another?

Yes, but we must have a written statement from the owner in the previous account authorizing the plate and credit to be transferred.

Note: Only the ND credit will transfer; the out-of-state fees will remain in the existing account.

My tabs are expired. Is there a grace period?

No.

What distance records for IFTA and IRP am I required to maintain?

You must maintain an original, driver-prepared Individual Vehicle Mileage and Fuel Report (SFN 16921) on each vehicle for each trip.

What must the distance records include?

Distance Records (IFTA and IRP): You must maintain an original, driver-prepared Individual Vehicle Distance Record (IVDR) on each vehicle for each trip. Driver-prepared source documents must include the following:

  • Date of trip (starting and ending)
  • Trip origin and destination
  • Route of travel (highway numbers)
  • Beginning and ending odometer/hubometer reading of trip
  • Total trip distance
  • Distance by jurisdiction
  • Unit number or vehicle identification number
  • Vehicle fleet number (for multiple fleets)

See Agreement to Maintain Records for IRP and IFTA (SFN 60450).

What are the proofs of legal name requirements for a business when opening an IRP/IFTA account?

When opening an IRP account in a business name, three proofs of physical address are required. All proofs must have the same business name and physical address. A PO Box is not acceptable. The following proofs are acceptable:

  • Lease agreement, if renting;
  • Copy of real estate taxes, if property is owned;
  • Printout of Secretary of State showing the company is active and in good standing;
  • Utility, gas, cable or phone bill;
  • State or federal income tax return;
  • Copy of a vehicle titled in ND (other than the vehicle being prorated);
  • Insurance card;
  • Letter from IRS or FMSCA

Note: Additional proofs may be requested by the Motor Carrier office.

What are the proofs of legal name requirements for an individual when opening an IRP/IFTA account?

When opening an IRP account in a personal name, three proofs of physical address are required. All proofs must have the same business name and physical address. A PO Box is not acceptable. The following proofs are acceptable:

  • Copy of ND driver license;
  • Utility, gas, cable or phone bill;
  • Rental agreement, if renting;
  • Real estate taxes, if property is owned;
  • State or federal income tax return;
  • Copy of a vehicle titled in ND (other than the vehicle being prorated);
  • Insurance card;
  • Medical card;
  • Letter from IRS or FMSCA

Note: Additional proofs may be requested by the Motor Carrier office.

If I am leased on to a company, how do you change the motor carrier responsible for safety on my cab card?

Lease documents must state the DOT number and who is responsible for reporting the IFTA.

Please complete Lease Change Notification (SFN 61274) and email the current lease agreement, stating the responsible party for reporting the IFTA, to Motor Carrier Services.

Unified Carrier Registration (UCR)

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Unified Carrier Registration (UCR)
What is UCR?

Unified Carrier Registration (UCR) Plan and Agreement is part of a federally mandated, state-administered program that went into effect September 10, 2007. Under this program, states collect fees from motor carriers, freight forwarders, brokers and leasing companies based on the number of qualifying commercial motor vehicles in their fleets (power units only) with a gross vehicle weight rating exceeding 10,000 pounds and that cross state lines.

Where can I file UCR?