Privacy and Security Policy
- Records received by the North Dakota Department of Transportation (NDDOT) from its website and mobile applications are subject to the same controls and uses as records collected by governmental offices visited in person and are open to the public upon request unless otherwise specifically provided by law. If you have any questions about information you are providing to NDDOT to determine whether the information being provided will be held in confidence or must be released upon request by a member of the public contact NDDOT.
- NDDOT uses analysis tools to help analyze how users access the website. The summary statistics gathered by these tools is used to assist NDDOT staff in reviewing and analyzing usage and making enhancements to improve the performance and usability of the website and mobile applications.
- In order to protect personal information gathered this website has security measures in place including firewalls, encryption, and authenticated access to internal databases where needed.
- Credit card numbers collected through web applications, will not be stored or retained in any manner. The information will be gathered and passed on through an intermediate software company, and a unique transaction number will be returned and stored as proof of acceptance.
- Email addresses will be collected from an application only if a response is necessary to verify purchases or if there is a need to correspond with customers.
- If you send an email during your visit to our website, the email address will be collected as a means to reply to you. We may forward your message to another agency for appropriate action.
- Cookies will be used under specific conditions. A cookie is a text file stored on your computer used to maintain an uninterrupted transaction with the application.
Changes to Personal Information
- Changes to information entered in error can be made (through the change feature of the application or) by sending the correct information to (name, phone, address or email address.)
Retention of Information
- The information collected on this website is retained in accordance with the Record Retention Schedules developed by this office.
Specific Policies Related to Mobile Applications
- Does the application collect real-time location information of the mobile device?
- The application does not collect precise information about the location of your mobile device. However, the application will use the GPS to locate your position within the application. Those coordinates are not used outside of the application.
- What are my opt-out rights/options?
- You can stop all collection of information by the application easily by uninstalling the application. You may use the standard uninstall process as may be available as part of your mobile device or via the mobile application marketplace or network.
- Automatically Collected Information
- The application may collect information on how the application is being used; such as what buttons were clicked and what features were accessed within the application. The information collected is used to determine changes and what improvements can be made to the application.
- NDDOT is committed to making this website accessible to all users. We work to follow all priority 1 and priority 2 level guidelines as set by the World Wide Web Consortium (W3C) - Web Content Access Guidelines (WCAG). NDDOT follows the Americans with Disabilities Act (ADA) Section 508 Standards (1194.22) to ensure access for individuals with visual impairments. Website tests are performed monthly for website compliance and NDDOT staff makes every effort to ensure updates and enhancements to the website are compliant prior to release. Colors are also analyzed to ensure sufficient color contrast throughout the website.
- For more information on how NDDOT manages ADA throughout the agency, refer to the NDDOT Title VI/Nondiscrimination and ADA Program.
- To request accommodations, contact Civil Rights at 701-328-2978 or firstname.lastname@example.org. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.
- In order to provide you with a wide variety of information about NDDOT, this website links to other websites maintained by individual state agencies, political subdivisions, nonprofit organizations and private businesses. Each of these entities has the responsibility of setting their own policies and posting it on their websites. When you link to another website, you are subject to the policies of the new website.
- Although we try to keep information on our website up-to-date and accurate, neither NDDOT, nor any officer or employee of NDDOT warrants the accuracy, reliability or timeliness of any information published on this website, nor endorses any content, viewpoints, products, or services linked from this website, and shall not be held responsible for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or out of date. Any person or entity that relies on any information obtained from this system does so at his or her own risk.
- NDDOT makes every effort to provide virus-free files, but does not guarantee uncorrupted files.
Specific Privacy Policies Related to Unmanned Aircraft Systems (UAS)
The Unmanned Aircraft Systems Integration Pilot Program (UAS IPP) will adhere to Federal and State laws and is in accordance with the UAS Presidential Memorandum.
UAS Policies and Procedures for Federal Government Use
The Federal Government currently operates UAS in the United States for several purposes, including to manage Federal lands, monitor wildfires, conduct scientific research, monitor our borders, support law enforcement, and effectively train our military. As with information collected by the Federal Government using any technology, where UAS is the platform for collection, information must be collected, used, retained, and disseminated consistent with the Constitution, Federal law, and other applicable regulations and policies. Agencies must, for example, comply with the Privacy Act of 1974 (5 U.S.C. 552a) (the "Privacy Act"), which, among other things, restricts the collection and dissemination of individuals' information that is maintained in systems of records, including personally identifiable information (PII), and permits individuals to seek access to and amendment of records.
Privacy Protections - Particularly in light of the diverse potential uses of UAS in the NAS, expected advancements in UAS technologies, and the anticipated increase in UAS use in the future, the Federal Government shall take steps to ensure that privacy protections and policies relative to UAS continue to keep pace with these developments. Accordingly, agencies shall, prior to deployment of new UAS technology and at least every 3 years, examine their existing UAS policies and procedures relating to the collection, use, retention, and dissemination of information obtained by UAS, to ensure that privacy, civil rights, and civil liberties are protected. Agencies shall update their policies and procedures, or issue new policies and procedures, as necessary. In addition to requiring compliance with the Privacy Act in applicable circumstances, agencies that collect information through UAS in the NAS shall ensure that their policies and procedures with respect to such information incorporate the following requirements:
- (i) Collection and Use - Agencies shall only collect information using UAS, or use UAS collected information, to the extent that such collection or use is consistent with and relevant to an authorized purpose.
- (ii) Retention - Information collected using UAS that may contain PII shall not be retained for more than 180 days unless retention of the information is determined to be necessary to an authorized mission of the retaining agency, is maintained in a system of records covered by the Privacy Act, or is required to be retained for a longer period by any other applicable law or regulation.
- (iii) Dissemination - UAS collected information that is not maintained in a system of records covered by the Privacy Act shall not be disseminated outside of the agency unless dissemination is required by law, or fulfills an authorized purpose and complies with agency requirements.
Civil Rights and Civil Liberties Protections - To protect civil rights and civil liberties, agencies shall:
- (i) ensure that policies are in place to prohibit the collection, use, retention, or dissemination of data in any manner that would violate the First Amendment or in any manner that would discriminate against persons based upon their ethnicity, race, gender, national origin, religion, sexual orientation, or gender identity, in violation of law;
- (ii) ensure that UAS activities are performed in a manner consistent with the Constitution and applicable laws, Executive Orders, and other Presidential directives; and
- (iii) ensure that adequate procedures are in place to receive, investigate, and address, as appropriate, privacy, civil rights, and civil liberties complaints.
Accountability - To provide for effective oversight, agencies shall:
- (i) ensure that oversight procedures for agencies' UAS use, including audits or assessments, comply with existing agency policies and regulations;
- (ii) verify the existence of rules of conduct and training for Federal Government personnel and contractors who work on UAS programs, and procedures for reporting suspected cases of misuse or abuse of UAS technologies;
- (iii) establish policies and procedures, or confirm that policies and procedures are in place, that provide meaningful oversight of individuals who have access to sensitive information (including any PII) collected using UAS;
- (iv) ensure that any data-sharing agreements or policies, data use policies, and record management policies applicable to UAS conform to applicable laws, regulations, and policies;
- (v) establish policies and procedures, or confirm that policies and procedures are in place, to authorize the use of UAS in response to a request for UAS assistance in support of Federal, State, local, tribal, or territorial government operations; and
- (vi) require that State, local, tribal, and territorial government recipients of Federal grant funding for the purchase or use of UAS for their own operations have in place policies and procedures to safeguard individuals' privacy, civil rights, and civil liberties prior to expending such funds.
Transparency - To promote transparency about their UAS activities within the NAS, agencies that use UAS shall, while not revealing information that could reasonably be expected to compromise law enforcement or national security:
- (i) provide notice to the public regarding where the agency's UAS are authorized to operate in the NAS;
- (ii) keep the public informed about the agency's UAS program as well as changes that would significantly affect privacy, civil rights, or civil liberties; and
- (iii) make available to the public, on an annual basis, a general summary of the agency's UAS operations during the previous fiscal year, to include a brief description of types or categories of missions flown, and the number of times the agency provided assistance to other agencies, or to State, local, tribal, or territorial governments.
- If you have any questions about any of our policies, disclaimer, the practices of this website, or your dealings with this website, please contact NDDOT.