1. What is IRP?
International Registration Plan, a cooperative agreement for registering vehicles that travel into two or more jurisdictions. The IRP provides for payment of licensing fees based on fleet miles operated. The unique feature of the IRP is that although license fees are paid to the base jurisdiction and distributed to various jurisdictions in which fleet vehicles are operated, only one license plate or two plates for buses, and one cab card is issued for each fleet vehicle. There are 59 members of IRP (48 States, District of Columbia, and 10 Canadian Provinces).
2. What is a qualified vehicle?
1. A power unit having two axles and having a gross vehicle weight in excess of 26,000 pounds; or2. A power unit having three or more axles, regardless of weight; or3. Is used in combination when the weight of such combination exceeds 26,000 pounds gross vehicle weight.
3. What is IFTA?
International Fuel Tax Agreement, an agreement among jurisdictions for the reporting of fuel use taxes by inter-jurisdictional motor carriers.
4. What is UCR?
Unified Carrier Registration Plan and Agreement, is part of a Federally-mandated, State-administered program that went into effect September 10, 2007. Under this program, States collect fees from motor carriers, freight forwarders, brokers and leasing companies, based on the number of qualifying commercial motor vehicles in their fleets (power units only) with a gross vehicle weight rating exceeding 10,000 pounds and crosses state lines.
5. What is the address for the Motor Carrier office in Bismarck and what are the hours?
Motor Vehicle Division – Motor Carrier SectionND Department of Transportation 608 E Boulevard Ave, Suite 103Bismarck, ND 58505-0791Monday through Friday 7:30 a.m. to 4:45 p.m. CT*Important: If coming to open a new account please arrive no later than 2:00 p.m. CT.
6. What Motor Vehicle branch offices process IRP, IFTA, and UCR?
*Important: Cannot open an IRP account or process renewals at any of branch officesDickinson – DOT Building 1173 3RD Ave WDickinson, ND 58601701-227-6540Fargo – Westfield Business Park855 45th Street SouthFargo, ND 58103701-282-5070Grand Forks 1726 South Washington Street, Suite 55Grand Forks, ND 58201701-772-1390Minot – Arrowhead Shopping Center1600 Second Avenue SW, Suite 5Minot, ND 58701701-857-8221Rugby 140 Viking Drive Rugby, ND 58368701-776-5734
7. How do I obtain apportioned/prorate license plates?
Must have a US DOT number (if over 10,000 pounds and crossing state lines)• To obtain a US DOT number, contact FMCSA @ 701-250-4346 or http://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option• Must have paid the UCR for the current year, if not, complete the SFN 58659 Unified Carrier Registration Form.• Must provide 3 proofs of residency showing the same street address in North Dakota (PO Box addresses are not acceptable).• Examples: If individual, a North Dakota Driver License If a corporation, that it is incorporated in North Dakota If a corporation, that the principal owner is a resident of North Dakota Federal or North Dakota tax returns Personal property tax Utility, phone, cable bills Insurance or medical card Letters from IRS or FMCSA Other factors showing clear evidence of residency to the satisfaction of ND • Complete the SFN 2477 International Registration Plan Original Application Schedule A• Complete the SFN 17105 International Fuel Tax License Application and Reinstatement
8. Where can I file UCR?
The NDDOT Motor Carrier UCR Online Renewal System
9. What is my pin number to file my UCR?
It is located on the renewal form in upper right hand side by the web address.
10. How do I add and delete vehicle(s) to my account?
Complete the SFN 2479 International Registration Plan Supplemental Application Schedule C
11. Do I first need to transfer the title for the vehicle?
No, it is done the same time you open the IRP/IFTA account or add vehicle to existing account.
12. If I have a Manufacturers Certificate of Origin, what do I need to complete to get it titled and registered?
• If opening a new account, complete the SFN 2477 International Registration Plan Original Application Schedule A.• If adding vehicle to an existing account, complete the SFN 2479 International Registration Plan Supplemental Application Schedule C.• Provide the properly assigned MCO.• Complete the SFN 2872 Application for Certificate of Title Registration of a Vehicle.• Complete the SFN 18609 Damage/Salvage Disclosure Statement.• Seller and buyer must complete a Secure Odometer Disclosure if the gross vehicle weight rating is less than 16,000 pounds.• Provide a copy of the Bill of Sale.• Form 2290 required for vehicles with a registered weight of 55,000 pounds or more and if the date of registration is more than 59 days from date of purchase.• Proof of legal name.
13. If I have a North Dakota title that is changing ownership, what do I need to complete to get it
titled and registered?
• If opening a new account, complete the SFN 2477 International Registration Plan Original Application Schedule A.• If adding vehicle to an existing account, complete the SFN 2479 International Registration Plan Supplemental Application Schedule C.• Provide the North Dakota title properly assigned and free of all prior liens. • If vehicle is less than nine (9) years old, SFN 18609 Damage/Salvage Disclosure Statement must be completed by the seller.• Seller and buyer must complete a Secure Odometer Disclosure if the gross vehicle weight rating is less than 16,000 pounds.• Provide a copy of the Bill of Sale. • Form 2290 required for vehicles with a registered weight of 55,000 pounds or more and if the date of registration is more than 59 days from date of purchase• Proof of legal name.
14. If I have a North Dakota title that is NOT changing ownership, what do I need to complete?
• If opening a new account, complete the SFN 2477 International Registration Plan Original Application Schedule A.• If adding a vehicle to an existing account, complete the SFN 2479 International Registration Plan Supplemental Application Schedule C.• Form 2290 required for vehicles with a registered weight of 55,000 pounds or more and if the date of registration is more than 59 days from date of purchase.
15. If I have an Out-of-State title, changing ownership, what do I need to complete to get it titled and registered?
• If opening a new account, complete the SFN 2477 International Registration Plan Original Application Schedule A.• If adding a vehicle to an existing account, complete the SFN 2479 International Registration Plan Supplemental Application Schedule C • Provide the properly assigned title free of all prior liens.• Complete the SFN 2872 Application for Certificate of Title Registration of a Vehicle • Complete the SFN 18609 Damage/Salvage Disclosure Statement • Seller and buyer must complete a Secure Odometer Disclosure if the gross vehicle weight rating is less than 16,000 pounds.• Provide a copy of the Bill of Sale.• Form 2290 required for vehicles with a registered weight of 55,000 pounds or more and if the date of registration is more than 59 days from date of purchase.• Proof of legal name.
16. If I have an Out-of-State title, NOT changing ownership, what do I need to complete to get it title and registered?
• For both options below, complete the following:• If opening a new account, complete the SFN 2477 International Registration Plan Original Application Schedule A.• If adding a vehicle to an existing account, complete the SFN 2479 International Registration Plan Supplemental Application Schedule C• Form 2290 required for vehicles with a registered weight of 55,000 pounds or more and if the date of registration is more than 59 days from date of purchase.Option 1: Transfer the out-of-state title to a North Dakota title • Provide the properly assigned title free of all prior liens.• Complete the SFN 2872 Application for Certificate of Title Registration of a Vehicle. • Proof of legal name.Option 2: Keep the title as is and register only in North Dakota • Provide a copy of the title.*NOTE: If titled in Alaska, Delaware, Montana, New Hampshire, Oregon, or any Canadian Province, the title must be transferred to ND and excise tax will be due on the fair market value.
17. What are the proofs of legal name requirements?
Business name: Secretary of State filing, top section of the state or federal tax return, or appropriate page within a trust agreement.Individual name: ND Driver's License or ID number, copy of out-of-state driver's license, or copy of military ID.
18. What vehicles are exempt from odometer disclosures?
• Vehicles 10 years old or older. • Vehicles with a manufacturer’s gross vehicle weight rating over 16,000 pounds.• Snowmobiles. • All-terrain vehicles. • Vehicles that are not self-propelled. • Duplicate title only.
19. When is an odometer disclosure required?
An odometer disclosure is required on all passenger vehicles, pickup trucks, trucks with a Gross Vehicle Weight Rating (GVWR) of less than 16,000 pounds, motor homes, and motorcycles that are less than ten years old.Year of Purchase: Year Model2011: 2002 and Newer2012: 2003 and Newer2013: 2004 and Newer2014: 2005 and Newer2015: 2006 and Newer2016: 2007 and Newer
20. How do I add jurisdictions to my IRP account?
You may add a jurisdiction(s) to your account anytime during the registration year. To add a jurisdiction, you must complete the form SFN 13060 IRP Added Jurisdictions Request, listing jurisdictions needed and the combined gross weight. This can be faxed to 701-328-3500, emailed to email@example.com , mailed into the Bismarck office, or done at one of the five branch offices that process IRP. Added jurisdictions apply to all vehicles in a fleet.
21. How do I increase a vehicle(s) weight in a jurisdiction?
Complete the form SFN 53330 IRP Weight Increase listing vehicle information and weights. If increasing weights for a Canadian province, please list the weight in pounds. This can be faxed to 701-328-3500, emailed to firstname.lastname@example.org , mailed into the Bismarck office, or done at one of the five branch offices that process IRP.
22. How do I get a duplicate plate, cab card, or decal?
Send a request via fax to 701-328-3500, by mail to the Bismarck office, or go to one of the five branch offices that process IRP. The cost is as follows: Duplicate plate = $10.00Duplicate cab card = $5.00Duplicate tab = $3.00Duplicate IFTA license = $3.00
23. What forms of payments does the Bismarck Office accept?
Payments are accepted using cash, check, or the following credit cards: Visa, MasterCard, or Discover.
24. Do trailers get apportioned/prorate license plates?
Trailers aren’t required to be prorated. They are just required to have a current trailer registration.
25. Does North Dakota have reciprocity with the surrounding states?
North Dakota has reciprocity with Minnesota and South Dakota.Minnesota: full farm-plated vehicle reciprocity will be extended to all ND farm-plated vehicles while operating in Minnesota West of a line extended North to South from State HWY 72 to US HWY 71 to Cass Lake then South State HWY 371 to Little Falls then South to US HWY 10 to St. Cloud and then South on State HWY 15 to the Minnesota/Iowa border.Minnesota has a 20 mile radius regardless of what kind of license plates are on the vehicle.South Dakota: the area of the state lying North of US HWY 12 on the East side of the Missouri River and that area of the state lying North of South Dakota HWY 20 on the West side of the Missouri River. Farm plated vehicles must have: US DOT Number and UCR if over 10,000 pounds, but don’t need IFTA or Fuel Permits.
26. Can I file my IFTA quarterlies online?
Yes, but you must first register online at NDDOT Motor Carrier Online Services. We advise this method since it automatically calculates the fees which results in less errors.
27. Can I renew my IFTA online?
Yes, but you must first register online at NDDOT Motor Carrier Online Services.
28. Do I have to file my IFTA quarterly if I don’t have any miles?
Yes. Check no operations.
29. If I file my IFTA quarterly tax return online, do I still need to send in my paperwork?
No. The only thing that needs to be submitted is the payment if you don’t pay it online.
30. How long am I required to keep my records?
31. When is an IRS Form 2290 required?
Owners of all trucks with a gross weight of 55,000 pounds or more, must file each year with the Internal Revenue Service an IRS Form 2290. A 2290 stamped by the IRS is required at the time of renewal. The Motor Vehicle Division is not responsible for the collection of the Heavy Vehicle Use Tax. Contact the Internal Revenue Service for the forms and any further questions. Telephone 1-800-829-1040.
32. How can I update/correct my USDOT Number or MCS-150?
Go to USDOT Federal Motor Carrier Safety Administration Registration
33. How do I change my name or address on my IRP/IFTA account?
Before changing our records, you must first have it changed with FMCSA at 701-250-4346.Once that is changed, you can contact our office by fax at 701-328-3500, email email@example.com , or mail to the Bismarck office.
34. How do I close my account?
Complete a SFN 2479 International Registration Plan Supplemental Application Schedule C deleting all vehicles in the fleet. If requesting a refund of North Dakota license fees, indicate on Schedule C, and return plates and cab cards to the Bismarck office.
35. If I only received one plate for the front of the truck and don’t pull a trailer, will Law Enforcement pull me over for not having a plate on the back of the truck?
Apportioned/prorate trucks are only required to have the one plate which goes on the front of the truck. You can purchase a back plate which says, “apportioned vehicle” for $5.00 from the Bismarck office to display on the back of the truck. This plate is not vehicle specific and can be moved from truck to truck.
36. If I have my truck licensed for North Dakota only and switch over to an apportioned/prorate license, does my remaining license fees transfer over?
If there is any remaining credit, it will apply towards your North Dakota portion of the prorate license fees.
37. What is the difference between interstate carriers and intrastate carriers?
Interstate carriers operate vehicles that are authorized to operate in multiple jurisdictions. Intrastate carriers operate entirely within a single jurisdiction.
38. Can a license plate and credit be transferred from one account to another?
Yes, but we must have a written statement from the owner in the previous account authorizing the plate and credit to be transferred.
39. My tabs are expired. Is there a grace period?
40. If I’m crossing state lines and don’t want to prorate, what are my options?
You can purchase a Trip Permit through the North Dakota Highway Patrol or obtain a Temporary Registration from the state you are entering.
41. If I’m crossing state lines and prorated in another state, what are my options?
You can purchase a Trip Permit through the North Dakota Highway Patrol, add North Dakota to your existing cab card, or obtain Temporary Registration form the state you are entering.
42. I have recently formed a partnership or corporation how do I transfer my titles into that company name?
Title transfers must be completed within 180 days from the effective date formed or incorporated. Title transfers submitted after the 180 days would be taxable on the fair market value of the vehicle. Vehicles transferred back to previous owner are exempt from tax. • SFN 2877 Part 1, Assignment and Warranty of Title must be signed and dated by owner(s) as shown on the front of the title. Legal name and address of new owner (partnership or corporation) must be typed or printed legibly. Odometer information required on all motor vehicles less than ten (10) years old, with buyer's signature, printed name, and date.• SFN 2475 Part 3, Purchaser’s Certification and Application must be completed and signed by new owner with tax exemption and lienholder information, if applicable and date formed or incorporated. • If vehicle is less than nine (9) years old SFN 18609 Damage/Salvage Disclosure Statement must be completed by the seller.• Title transfer fee $5.
43. Where do I get a Tero permit?
MHA TERO Official Website
44. Where do I report a trucking business for improper licensing or for not following requirements?
Contact FMCSA at 701-250-4346.
45. Where can I get an annual inspection done?
Contact businesses that do maintenance work on commercial motor vehicles.
46. Where can I get annual inspection forms?
North Dakota Motor Carrier Association or call 701-223-2700.
47. Where can I purchase log books?
North Dakota Motor Carrier Association, call 701-223-2700, or at truck stops.
48. Who can I contact regarding hours of service questions?
Federal Motor Carrier Safety Administration or call 701-250-4346.
49. Where can I get a Truckers Handbook?
North Dakota Highway Patrol Truckers Handbook or call 701-328-2621.
50. What distance records for IFTA and IRP am I required to maintain?
You must maintain original driver-prepared Individual Vehicle Distance Record (IVDR) on each vehicle for each trip. Driver prepared source documents must include the following:• Date of trip (starting and ending)• Trip origin and destination• Route of travel (highway numbers)• Beginning and ending odometer/hubometer reading of trip• Total trip distance• Distance by jurisdiction (reading at the jurisdiction lines)• Unit number of vehicle identification number• Vehicle fleet number (for multiple fleets)
51. Am I required to maintain fuel records?
Yes. IFTA requires you to maintain original fuel source documents for each fuel type for each vehicle. Over the road fuel purchases and bulk fuel purchases are to be accounted for separately. An acceptable fuel receipt or invoice must include• Date of purchase• Name and address of seller• Number of gallons purchased• Fuel type• Price per gallon• Unit number of vehicle identification number• Purchasers name
52. What records am I required to keep for bulk storage fuel purchases?
Bulk storage fuel purchases must be supported by delivery tickets and/or receipts. You must have a reliable meter on your bulk tank. To receive tax paid credit the following information must be maintained:• Date of withdrawal• Number of gallons/liters withdrawn• Fuel type• Unit number• Purchase and inventory records showing tax was paid on all bulk withdrawals• Meter readings, inventory measurements, and monthly reconciliations
53. Can I be audited?
Yes. IFTA and IRP requires 3% of all carriers enrolled in IFTA and/or IRP be audited each year.
54. What is the process followed in an IFTA/IRP Motor Carrier audit?
A letter from the North Dakota Department of Transportation is sent to a carrier that has been selected for audit.The audit period is identified. A pre-audit questionnaire and a vehicle listing are included for the carrier to complete and return to the NDDOT Audit Division.The auditor will contact the carrier to discuss the upcoming audit, request audit period records, and determine a due date for the carrier to have supporting fuel and mileage records sent in to the NDDOT for review. The carrier will have time to assemble the records and should send them by certified mail or similar means so they have a record of their mailing.The auditor will perform testing to tie the documentation to the carrier’s reported IFTA jurisdictional miles and tax-paid fuel gallons. Variances will be discussed with the carrier. Adjustments will be made to the carrier’s reported fuel and miles based on the audited records, if required. Assessments or credits will be identified in the audit report that is issued to the carrier and all jurisdictions the carrier operated during the audit period.The carrier has 30 days from the audit report cover letter date to pay the audit assessment, or to appeal the results of the audit. An appeal must be in writing addressed to the Motor Carrier Administrator in the Motor Vehicle Division, and should include the specific reason for the appeal.
55. What records will I have to provide when I am audited?
Original over the road fuel receipts;Monthly/quarterly summaries of tax-paid fuel gallons;Driver’s Daily Logs, Trip reports, and IVDRs (Individual Vehicle Distance Records) that identify trips driven and odometer readings that support reported miles;Miles are to be based on beginning and ending odometer readings, and odometer readings at jurisdictional lines;Monthly/quarterly summaries of total and jurisdictional miles;Bulk fuel support (if applicable):Fuel vendor invoices for tax-paid bulk fuel for the entire audit period;Bulk fuel inventory/dispersal logs noting all units using bulk fuel for the audit period.
56. Can I be fined or assessed additional fees if I do not maintain or provide adequate records for audit?
Yes. All records pertaining to IFTA must be kept for four years, including unused decals. IRP distance records must be retained to support the reported distance for the current registration year and three previous registration years.
57. How much could I be assessed for not maintaining and/or providing adequate records for audit?
IRP states that failure to make records available or provide adequate records for audit may result in an assessment based on estimation in the amount of 20% of the apportionable fees paid by the registrant for the registration of its fleet in the registration year to which the records pertain including apportionable fees based on estimated distance for the first offense. In an instance where the registrant has a second such offense, the assessment will be 50%. In an instance where the registrant has a third offense, the assessment will be 100%.IFTA states that failure to maintain complete records could result in disallowing all tax-paid fuel credit and reducing the MPG to 4.00
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